Undergraduate students may drop or withdraw from all courses in a semester by initiating a Leave of Absence request for a change of enrollment at usu.edu/loa. Undergraduate international students must file a request offline at the Office of Global Engagement. Matriculated graduate students who wish to completely withdraw must present their case to the School of Graduate Studies Office.
The date of the official leave of absence is the date the leave of absence request form is submitted. This date will indicate which of the following changes will be approved:
Students who drop or cancel all courses before 20 percent of the semester is completed (check the Registration Calendar for exact dates) do not need to reapply for admission when they return as long as they re-enroll within a year. Students' transcripts will not show any indication of participation during the semester and they may be eligible for a tuition refund.
Students who withdraw from all courses on a date when between 20 percent and 60 percent of the semester is completed (check the Registration Calendar for exact dates) do not need to reapply for admission when they return as long as they re-enroll within a year. A 'W' notation indicating the registration status of 'withdrawn' will permanently be affixed to the student's record for each of the course withdrawals. These students do not qualify for a tuition refund.
Late Semester Request
After 60 percent of the semester is completed registration adjustments will not be approved (except for extenuating circumstances). Students will receive the grades earned in the courses and those grades will be included on the transcript. Students with extenuating circumstances should file a request for Academic Record Adjustment as outlined in the Academic Record Adjustment policy.