1. All course fees assessed to students must be identified in advance and listed in the online student information system (Banner).
2. To facilitate this process, requests for new fees, changes to existing fees, and scheduled renewals must be submitted to the Provost's Office by November for implementation in spring semester fourteen months later.
3. A Course Fee Review Committee, composed of the Provost or representative, the USUSA Vice President, a department head, a faculty member, and a representative from the Registrar's Office, Academic Instruction Services, and Controller's Office will make approval recommendations to the Provost and consider appeals and exceptions to the policy.
4. Only those fees approved by the Provost's Office and listed in Banner will be collected by the University.
5. Fees will automatically expire at the end of the three-year period, unless they are reviewed and re-approved by the Provost's Office as indicated above.
6. Academic course fees should be charged only when no other funding alternative exists. The department has the option of not charging the approved fee, if an alternative exists or becomes available.
7. Acceptable course fees are listed as follows:
- Computers: usage, replacement, repairs and maintenance
- Computer software: usage, upgrades, and licensing
- Equipment: usage, replacement, repairs and maintenance
- Materials and supplies: usage and replacement
- Consumables: usage and replacement
- Student teaching assistants
- Field trips and class activities in which the class as a whole participates