Aug 23, 2019  
2011-2012 General Catalog 
    
2011-2012 General Catalog [ARCHIVED CATALOG Please see current catalog]

Grades, Posting


The public posting of grades by the student's name, institutional student identification number, or social security number without the student's written permission is a violation of the Family Educational Rights and Privacy Act of 1974 (FERPA). Even with names obscured, numeric student identifier numbers are considered personally identifiable information. Therefore, the practice of posting grades by social security number or student identification number violates FERPA.


Instructors and others who post grades should use a system that ensures FERPA requirements are met. This can be accomplished either by obtaining the student's uncoerced written permission to do so or by using code words or randomly assigned numbers known only to the instructor and individual student. The order of posting should not be alphabetic.


Another method which faculty members may use to notify students of their final or other grades, prior to official institutional notification, is to have any interested students complete a postcard with their name and mailing address on the address side and the course name/number on the message side. The completed postcard is given to the instructor, who writes the student's grade on the message side and mails the card to the student when grades have been determined.


Final grades are available on the unofficial transcript or by requesting official transcripts in person, by mail or via the internet at  www.usu.edu/registrar/htm/records/transcripts