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1. All course fees assessed to students must be identified in advance and listed in the online student information system (Banner).
2. To facilitate this process, requests for new fees, changes to existing fees, and scheduled renewals must be submitted to the Provost’s Office in November for implementation in spring semester fourteen months later.
3. Only those fees approved by the Provost’s Office and listed in Banner will be collected by the University.
4. Fees will automatically expire at the end of the three-year period, unless they are reviewed and reapproved by the Provost’s Office as indicated above.
5. Academic course fees should be charged only when no other funding alternative exists. The department has the option of not charging the approved fee, if an alternative exists or becomes available.
6. A Course Fee Review Committee, composed of the Provost or representative, the Student Advocate Vice President, a department head, a faculty member, and a representative from the Registrar’s Office, will make recommendations to the Provost and consider appeals and exceptions to the policy.
7. Criteria to be used in the establishment and approval of academic fees are listed as follows:
Category 1: Fees to support course offerings where funding support is inadequate or unavailable. Category 1 fees are those for which budget support should be provided and are intended as a temporary measure until that budget support can be obtained. Category 1 fees may be variable and may be assessed for:
a. Computer usage, including software and related materials.
b. Purchase, repair, maintenance, and replacement of equipment.
c. Laboratory supervision. Fees may not be assessed to pay faculty. Fees may not be assessed to pay teaching or research assistants to teach courses in a department.
d. Expendable supplies.
Category 2: Fees to pay for consumables used. Category 2 may be variable, and the fee should be based on the amount used. Usage of consumables should be controlled by using a set fee, which entitles the student to a specific quantity of consumables. Once the purchased amount has been used, additional consumables can be obtained by paying an additional fee. Category 2 fees may vary considerably, and approval for a fee range should be obtained. Category 2 fees may be assessed for:
a. Breakage.
b. Projects which result in products the student keeps. It is possible the fee may vary considerably because of the cost difference for projects (e.g., construction of a desk versus an ornate shelf).
c. Other consumables not readily available which the department may be willing to supply as a convenience to the students. Clay supplied by the Art Department would be an example.
Category 3: Fees to pay the cost of special class activities. Category 3 fees may be variable and the fee based on the cost of the special activity. Category 3 fees need not be assessed in every course for which approval is obtained. Category 3 fees may be assessed for:
a. Field trips.
b. Other activities in which the class as a whole participates.
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