Accounts Receivable Procedures

Accounts Receivable Procedures

Students agree to the following when they register for classes:

Dropping / Withdrawing from Courses:

I understand that by registering for courses at Utah State University (USU), I am reserving a seat in that class. It is my responsibility to drop courses I do not plan to attend. Once registered for courses, I am obligated to pay for them unless I drop them or withdraw from school during the 100% refund period.  If I drop or withdraw after the 100% refund period, I am obligated to pay tuition and fees according to the refund schedule. Refund deadlines are found in the Registration Calendars.

Billing Statement:

I acknowledge that I will not be receiving a paper billing statement from USU. It is my responsibility to check my online student account for tuition and fee statements, balances, as well as deadlines, refund dates, and fee information.

Financial Aid Repayment:

I agree to immediately return any financial aid to USU that I have received and I am later determined to be ineligible for. Ineligibility for financial aid could be the result of, but not limited to, (1) dropping courses and reducing the number of credit hours that were used to determine my eligibility, (2) dropping out of school, (3) receiving third party credits or any other financial assistance that will reduce the amount of financial aid I am eligible for, and (4) not receiving passing grades.

Late Fees:

I agree to pay a late fee of $100.00 if my student account balance is not paid in full and I have not enrolled in the Payment Plan by the published fee payment deadline. Fee payment deadlines are found in the Registration Calendars. The $100 late fee is non-refundable and cannot be waived.

Agreement to Pay Tuition and Fee Charges:

In consideration of the University allowing me to register for courses, I promise to pay USU, Logan, Utah, tuition and fees (principal) assessed to me for those courses. I also agree to pay for any additional fees and interest charges that are assessed to my student account. In the event I default on this agreement and it becomes necessary to place this account with an outside collection agency, I agree to pay interest on my account at a rate of 12.00% per annum. I also agree to pay collection fees, not to exceed 50% of the original principal balance, plus any court and/or attorney fees resulting in the enforcement of this agreement. Any collection costs stated above are in addition to the principal, fees, and interest due on my account. In the event of default of any of the terms of this agreement, I hereby give to the USU Controller, or his/her designee, authorization to apply all monies due me from USU to any delinquent portion of this note until the principal, fees, interest, and costs are paid in full. I agree that USU may repay my account balance from any TITLE IV funds (financial aid) due to me. I agree to allow USU to report delinquent and defaulted loans to credit reporting agencies. I understand and agree that USU, or anyone working on its behalf, may contact me by any electronic means such as text messaging, email, etc., and at the phone number I have provided to USU, by manually dialing the number or by using automated dialing technology. I understand that all outstanding tuition and fees account balances are qualified educational loans under the I.R.C. §221 and are extended with the express understanding that future repayment shall be made to the University.  I further understand that my acceptance of these terms represents my acknowledgement and acceptance that my tuition account balance qualifies as a qualified education loan under I.R.C. 221 and as such, is exempt from discharge under federal bankruptcy code 11 U.S.C. §523(a)(8).

GI Bill®* Benefit users Post 9/11 (Ch. 33) or VR&E (Ch. 31):

Under Title 38 U.S. Code 3679 subsection (e), any students using the U.S. Department of Veteran Affairs (V.A.) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31) benefits, while payment to the institution is pending from the V.A. This school will not:

• Prevent the student’s enrollment;
• Assess a late Penalty fee to;
• Require the student to secure alternative or additional funding;
• Require creation of a payment plan;
• Deny them access to any resources (classes, libraries, computer labs, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

However, to qualify for this provision, such students may be required to:

• To complete all paperwork required by the School Certifying Official needed to request certification of enrollment for V.A. Education Benefits.
• No later than the third week of the semester provides Chapter 33 Certificate of Eligibility (or its equivalent) or for Chapter 31, VA VR&E’s contract with the school on VA Form 28-1905 or VR&E electronic invoice.

The period when the school may not assess a financial or access penalty against a covered individual ends on the earlier of the following dates:

1. The date on which the V.A. makes payment to the institution.
2. Ninety (90) days after the date, the institution certified tuition and fees following the submission of the Certificate of Eligibility (COE) or equivalent document.

Visitor Fee (Audit)

Fees are charged the same as if the course was being taken for credit (except for persons 62 years of age or older who are permitted to audit free of charge after a recording fee of $10 per semester has been paid; class fees must also be paid).

Late Registration Fee

(Following the published add deadline, a fee of $100 per course will be assessed for all undergraduate and graduate courses added. For more information, see Registration.)

Continuing Graduate Advisement Courses (6990 and 7990)

There is no limit on the number of times a graduate student may register for 6990 or 7990 credit. Tuition will be charged according to the residency status of the student. Nonresident students may come to the Financial Aid Office to receive a waiver of the out-of-state portion of the Continuing Graduate Advisement tuition.

Tuition Surcharge for Excessive Credits

Students who have attempted 170 credits or more will be charged out-of-state tuition according to Board of Regents Policy. In the following circumstances the surcharge may be waived: (1) the excessive credits are necessary for the student to complete the student’s program of study; and (2) the excess credits are a result of circumstances where a substantial number of credits from a transferring institution could not be applied to the program of study; or (3) the excess credits are the result of a reasonable enhancement of the student’s major by the addition of a minor or emphasis to the program of study; or (4) the excess credits are the result of a reentry into the educational system by a student who may have accumulated a large number of credits, or even completed degrees, but where employment requirements obligate his or her return to college. Credits earned through concurrent enrollment and credits received through Advanced Placement (AP) and other examinations do not count toward the 170 credit total.

The student may obtain a petition to waive the surcharge at: usu.edu/registrar/. Click on the Forms link on the left, the Registration link and then Petition to Waive Surcharge.

Refund Policy

When a student withdraws from classes through the fifteenth day of the semester (for full-semester classes) or before completing twenty percent of the session (for partial-semester classes), he or she is entitled to a 100 percent refund of registration tuition and student body fees, as well as class and lab fees. Weekends and holidays are excluded in calculating deadlines. Refund deadlines are listed in the Registration Calendar.

All refunds will be mailed to the student or be deposited directly into the student’s bank account. The application and evaluation fee for an undergraduate or graduate applicant is nonrefundable.

For exact dollar amounts, click on one of the Tuition & Fee tables links at: http://www.usu.edu/registrar/payment/

For students residing in Oregon or Maryland during the refund term, the following refund schedule will be applied:

Oregon
OAR § 583-030-0035(18)(c): After classes begin for a term, a student who withdraws from a course is eligible for a partial refund through the middle week of the term. Refunds shall be based on unused instructional time and shall be prorated on a weekly basis for schools using a semester, quarter or nontraditional calendar.
 
Maryland
Based on the Annotated Code of Maryland (Annotated Code, Education Article, §11-202.2.(d)(1) and (2), the following refund policy shall provide a refund to any student residing in the state of Maryland who has completed 60% or less of a course, term, or program within the applicable billing period:

*GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at https://www.benefits.va.gov/gibill.