Course Fees Policy (University Policy 4202)

Course fees may be charged when specific courses require materials, equipment, or support services that cannot be covered by general university funding. These fees are used only to directly benefit the students enrolled in the course during the semester they are charged.

Key Points:

• Purpose: Course fees support enhanced learning experiences through equipment, supplies, software, field trips, teaching support, and related needs.

• Fee Use: Fees must reflect actual course costs and cannot be used for general department expenses. Classroom collection of fees is not allowed.

• Transparency: All fees are reviewed every three years and must be clearly disclosed at registration.

• Account Oversight: Course fee accounts are regularly monitored. Departments must cover any shortfalls and cannot overcharge or carry excessive surpluses.

• Refunds: Only given if the course activity changes.

• Changes: Instructors may adjust course activities mid-semester if aligned with the original fee purpose.

• Equipment Costs: Fees may be saved for future repair or replacement of high-cost instructional equipment.

For questions, contact the Office of the Provost & Executive Vice President.